Back to all blogs
A state-by-state guide to U.S. AI interview laws, candidate notice requirements, consent rules, biometric obligations, and ready-to-use email templates.
Abhishek Kaushik
SHERLOCK AI · COMPLIANCE GUIDE
Practical guide for employers using AI-assisted interview-integrity tools | Updated September 22, 2026
Several U.S. states and localities now require employers to provide greater transparency, consent, auditability, or human oversight when artificial intelligence or biometric technology is used in hiring. The rules differ significantly: some specifically regulate AI-analyzed video interviews, while others apply only when automated tools materially influence employment decisions or process biometric identifiers. This guide summarizes the interview-related requirements most relevant to AI-assisted interview-integrity tools and provides a candidate notice for each state. Where no specific interview-AI notice law was identified, a standard transparency notice is provided as a best-practice disclosure.
IMPORTANT — NOT LEGAL ADVICE This is a practical compliance guide, not legal advice. Applicability can depend on the job location, candidate location, whether video is recorded, whether biometric templates are created, and how much automated technology influences the employment decision.
How to use this guide
Find the state. Use the state where the role is based, and also check where the candidate is located. When in doubt, use the stricter template.
Copy the email. Each state has a ready-to-send email. Replace every highlighted [placeholder] before sending.
Send before the interview. Send the notice ahead of the interview. For New York City roles, notice is generally required at least 10 business days before use.
Collect responses. Illinois (consent) and Maryland (signed waiver) require a response before AI-assisted interview monitoring is used. Keep a record of each response.
Placeholders used in the templates
[Company Name] · [Candidate Name] · [Candidate Email] · [Job Title] · [Interview Date] · [Employer Contact] · [Recruiter Name] · [Recruiter Title] · [Privacy Notice] · [Transparency / Bias Audit URL]
At a glance
States with specific requirements that affect how you notify candidates. All other states use the standard best-practice notice.
STATE | STATUS | WHAT YOU NEED TO DO |
|---|---|---|
Illinois | CONSENT REQUIRED | Notify before the interview, explain how the AI works, and get consent. Delete video within 30 days of request. |
Maryland | SIGNED WAIVER REQUIRED | Signed waiver required before facial recognition creates a facial template. |
New York | NYC NOTICE + BIAS AUDIT | NYC Local Law 144: bias audit, public audit summary, and notice ~10 business days before use. |
Colorado | NOTICE REQUIRED FROM JAN 1, 2027 | Notice at point of interaction from Jan 1, 2027; human-review rights after adverse decisions. |
Connecticut | DISCLOSURE REQUIRED FROM OCT 1, 2027 | Plain-language disclosure when interacting with the technology from Oct 1, 2027. |
California | ANTI-DISCRIMINATION & RECORDKEEPING | No blanket consent rule; avoid discriminatory outcomes and keep ADS records for 4 years. |
Texas | BIOMETRIC LAW — EXEMPTIONS MAY APPLY | Biometric law applies to face/voice data; fraud and security exemptions may apply. |
Washington | BIOMETRIC LAW — CONTEXT-DEPENDENT | Biometric enrollment law; notice/consent depends on use. Security exception exists. |
Massachusetts, New Jersey, Vermont | MONITOR — LEGISLATION PROPOSED | Legislation proposed. Use the standard notice and monitor. |
All other states | BEST-PRACTICE NOTICE | No specific interview-AI law identified. Use the standard best-practice notice. |
State index
Use the state index below to scan the guide. Each state section includes a legal summary and a ready-to-send candidate notice.
● Specific requirements ○ Standard best-practice notice
○ Alabama | ○ Hawaii | ● Massachusetts | ○ New Mexico | ○ South Dakota |
○ Alaska | ○ Idaho | ○ Michigan | ● New York | ○ Tennessee |
○ Arizona | ● Illinois | ○ Minnesota | ○ North Carolina | ● Texas |
○ Arkansas | ○ Indiana | ○ Mississippi | ○ North Dakota | ○ Utah |
● California | ○ Iowa | ○ Missouri | ○ Ohio | ● Vermont |
● Colorado | ○ Kansas | ○ Montana | ○ Oklahoma | ○ Virginia |
● Connecticut | ○ Kentucky | ○ Nebraska | ○ Oregon | ● Washington |
○ Delaware | ○ Louisiana | ○ Nevada | ○ Pennsylvania | ○ West Virginia |
○ Florida | ○ Maine | ○ New Hampshire | ○ Rhode Island | ○ Wisconsin |
○ Georgia | ● Maryland | ● New Jersey | ○ South Carolina | ○ Wyoming |
Alabama
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Alabama candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Alaska
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Alaska candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Arizona
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Arizona candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Arkansas
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Arkansas candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
California
ANTI-DISCRIMINATION & RECORDKEEPING
WHAT THE LAW SAYS
California’s employment regulations regarding automated-decision systems, effective October 1, 2025, clarify that employers can violate the Fair Employment and Housing Act when automated systems used in recruiting, screening, hiring, or other employment decisions discriminate based on protected characteristics. Covered employers must retain relevant employment records, including automated-decision data, for at least four years. The regulations do not create a blanket candidate-consent requirement for every use of AI in an interview.
Primary source: https://calcivilrights.ca.gov/2025/06/30/civil-rights-council-secures-approval-for…
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
California candidates
TO
[Candidate Email]
SUBJECT
Notice: automated technology in your interview with [Company Name]
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during this interview to monitor for potential fraud and protect the integrity of the hiring process. The technology may analyze video, audio, identity and liveness information, meeting metadata, and indicators of synthetic media or unauthorized external assistance. Any findings are reviewed by authorized personnel and do not independently determine whether you are hired. [Company Name] will use the technology in accordance with applicable California employment, anti-discrimination, privacy, accommodation, and record-retention requirements.
If you need a reasonable accommodation or believe the technology may affect you because of a disability or other protected circumstance, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Colorado
NOTICE REQUIRED FROM JAN 1, 2027
WHAT THE LAW SAYS
Colorado’s 2026 automated decision-making technology law applies to covered ADMTs that materially influence consequential decisions, including employment. Beginning January 1, 2027, deployers must provide clear notice at the point of interaction with a covered ADMT. After an adverse consequential decision, additional plain-language information and a right to request meaningful human review/reconsideration apply. Compliance records must generally be retained for at least three years.
Primary source: https://leg.colorado.gov/bills/sb26-189
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Colorado candidates
TO
[Candidate Email]
SUBJECT
Notice: automated technology in your interview with [Company Name]
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during this interview to monitor for potential fraud and protect the integrity of the hiring process. The technology may analyze interview video, audio, identity and liveness information, meeting metadata, and indicators of synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use the technology in accordance with applicable Colorado notice, record-retention, and human-review requirements. If the technology materially contributes to an adverse employment decision, you may have rights under Colorado law to receive additional information and request meaningful human review.
Contact [Employer Contact] for questions or requests.
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Connecticut
DISCLOSURE REQUIRED FROM OCT 1, 2027
WHAT THE LAW SAYS
Connecticut Public Act 26-15 creates disclosure duties for automated employment-related decision technology. Beginning October 1, 2027, a deployer generally must disclose in plain language when an applicant in Connecticut is interacting with such technology, unless that interaction would be obvious. Additional requirements apply when the technology generates output used to make, or as a substantial factor in making, an employment-related decision.
Primary source: https://www.cga.ct.gov/2026/ACT/PA/PDF/2026PA-00015-R00SB-00005-PA.PDF
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Connecticut candidates
TO
[Candidate Email]
SUBJECT
Notice: automated technology in your interview with [Company Name]
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence in connection with this interview to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and indicators of synthetic media or unauthorized external assistance. Its purpose is to help [Company Name] identify interview-integrity concerns; it does not independently determine a hiring decision. [Company Name] will use the technology in accordance with applicable Connecticut disclosure and employment-decision requirements, including plain-language notice where required.
For information about how the technology is used or to contact the employer about the process, please contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Delaware
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Delaware candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Florida
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Florida candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Georgia
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Georgia candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Hawaii
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Hawaii candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Idaho
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Idaho candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Illinois
CONSENT REQUIRED
WHAT THE LAW SAYS
Illinois has a specific Artificial Intelligence Video Interview Act. When an employer asks applicants for positions based in Illinois to record video interviews and uses AI to analyze those applicant-submitted videos, the employer must, before the interview, notify the applicant that AI may be used, explain how the AI works and the general types of characteristics it evaluates, and obtain the applicant’s consent. The Act also restricts sharing and requires deletion of the interview within 30 days after a qualifying applicant request. Separate Illinois biometric law may apply if covered biometric identifiers/information are collected or stored.
Primary source: https://www.ilga.gov/Legislation/ILCS/Articles?ActID=4015&ChapterID=68&Print=True
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Illinois candidates
TO
[Candidate Email]
SUBJECT
Action required: your consent to AI analysis of your video interview
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Illinois law requires us to explain how artificial intelligence is used in your video interview and to obtain your consent before your interview on [Interview Date].
[Company Name] may use artificial intelligence to analyze this video interview for fraud-prevention and interview-integrity purposes. The technology may analyze video, audio, identity and liveness information, technical meeting information, and patterns associated with synthetic media or unauthorized external assistance. It evaluates signals such as whether the participant appears to be a live person, whether media appears manipulated, whether identity information is consistent, and whether patterns suggest external assistance. Any findings are reviewed by authorized personnel and do not independently determine a hiring decision. [Company Name] will use the technology in accordance with Illinois law, including advance notice, an explanation of how the technology works, candidate consent before use, sharing limits, and applicable deletion requirements.
You may ask us to delete your interview video at any time by contacting [Employer Contact]. We will delete it, and instruct anyone we have shared it with to delete it, within 30 days of your request.
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Indiana
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Indiana candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Iowa
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Iowa candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Kansas
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Kansas candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Kentucky
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Kentucky candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Louisiana
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Louisiana candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Maine
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Maine candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Maryland
SIGNED WAIVER REQUIRED
WHAT THE LAW SAYS
Maryland law specifically regulates facial recognition during employment interviews. An employer may not use a facial recognition service to create a facial template during an applicant’s interview unless the applicant signs a waiver. The waiver must state, in plain language, the applicant’s name, interview date, that the applicant consents to use of facial recognition during the interview, and whether the applicant read the waiver.
Primary source: https://mgaleg.maryland.gov/mgawebsite/Laws/StatuteText?article=gle&enactments=fal…
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Maryland candidates
TO
[Candidate Email]
SUBJECT
Please sign before [Interview Date]: facial recognition consent waiver
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Maryland law requires your signed consent before facial recognition technology is used during an interview. Please review the waiver below, then sign and return it before your interview on [Interview Date].
[Company Name] may use artificial intelligence during this interview to monitor for potential fraud and protect the integrity of the hiring process. Where facial recognition is enabled, the technology may create or use a facial template. [Company Name] will not create a facial template during your interview unless it has first received the signed waiver required by Maryland law. The technology does not independently determine a hiring decision.
If you have questions or prefer not to consent, reply to this email or contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Massachusetts
MONITOR — LEGISLATION PROPOSED
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. AI-employment legislation has been proposed or considered in this state, so employers should monitor developments. General federal and state employment, privacy, disability, and anti-discrimination laws may still apply.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Massachusetts candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Michigan
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Michigan candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Minnesota
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Minnesota candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Mississippi
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Mississippi candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Missouri
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Missouri candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Montana
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Montana candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Nebraska
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Nebraska candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Nevada
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Nevada candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
New Hampshire
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
New Hampshire candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
New Jersey
MONITOR — LEGISLATION PROPOSED
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. AI-employment legislation has been proposed or considered in this state, so employers should monitor developments. General federal and state employment, privacy, disability, and anti-discrimination laws may still apply.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
New Jersey candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
New Mexico
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
New Mexico candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
New York
NYC NOTICE + BIAS AUDIT
WHAT THE LAW SAYS
New York State does not currently have a statewide private-employer interview-AI notice law equivalent to Illinois’ video-interview statute. However, New York City Local Law 144 applies when an employer or employment agency uses a covered automated employment decision tool (AEDT) for hiring or promotion. A covered AEDT must have a recent bias audit, required audit information must be publicly available, and candidates must receive required notice generally at least 10 business days before use.
Primary source: https://home4.nyc.gov/site/dca/about/automated-employment-decision-tools.page
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
New York candidates
TO
[Candidate Email]
SUBJECT
Notice: automated tool used in your interview with [Company Name]
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during certain remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, meeting metadata, and indicators of synthetic media or unauthorized external assistance. If this use qualifies as an Automated Employment Decision Tool under New York City law, [Company Name] will comply with applicable requirements, including a current bias audit, a public audit summary, and advance notice before use. Any findings are reviewed by authorized personnel, and the technology does not independently determine a hiring decision.
More information: [Transparency / Bias Audit URL].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
North Carolina
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
North Carolina candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
North Dakota
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
North Dakota candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Ohio
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Ohio candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Oklahoma
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Oklahoma candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Oregon
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Oregon candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Pennsylvania
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Pennsylvania candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Rhode Island
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Rhode Island candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
South Carolina
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
South Carolina candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
South Dakota
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
South Dakota candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Tennessee
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Tennessee candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Texas
BIOMETRIC LAW — EXEMPTIONS MAY APPLY
WHAT THE LAW SAYS
Texas regulates capture and use of biometric identifiers such as voiceprints and records of hand or face geometry, subject to statutory conditions and exemptions. The current statute includes exemptions for certain AI development and for systems used for fraud, identity-theft, security, or other specified protective purposes. Whether an interview-integrity tool’s identity or fraud-detection features fall within an exemption depends on the exact processing and use. A transparency notice is still advisable.
Primary source: https://statutes.capitol.texas.gov/Docs/BC/pdf/BC.503.pdf
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Texas candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] uses your information
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during this interview to monitor for potential fraud and protect the integrity of the hiring process. Depending on the features enabled, the technology may process video, audio, identity and liveness information and, where applicable, biometric information for identity verification, fraud prevention, or security purposes. [Company Name] will use this information in accordance with applicable Texas privacy, biometric, fraud-prevention, security, and retention requirements. The information will not be sold for unrelated purposes, and the technology does not independently determine a hiring decision.
For information about processing, retention, or your rights, contact [Employer Contact] or review [Privacy Notice].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Utah
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Utah candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Vermont
MONITOR — LEGISLATION PROPOSED
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. AI-employment legislation has been proposed or considered in this state, so employers should monitor developments. General federal and state employment, privacy, disability, and anti-discrimination laws may still apply.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Vermont candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Virginia
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Virginia candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Washington
BIOMETRIC LAW — CONTEXT-DEPENDENT
WHAT THE LAW SAYS
Washington’s commercial biometric law regulates enrollment of biometric identifiers in a database for a commercial purpose. It generally requires notice, consent, or a mechanism to prevent subsequent commercial use, with context-dependent requirements. The statute also includes a security-purpose exception. Whether the law applies to a particular interview-integrity workflow depends on whether a biometric identifier is enrolled and the purpose for which it is used.
Primary source: https://app.leg.wa.gov/RCW/default.aspx?cite=19.375.020
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Washington candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] uses your information
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during this interview to monitor for potential fraud and protect the integrity of the hiring process. Depending on the features enabled, the technology may process video, audio, identity and liveness information and, where applicable, biometric information for identity verification, fraud prevention, or security purposes. Any such information is used only for the purposes described in [Privacy Notice]. [Company Name] will follow applicable Washington notice, consent, security, and data-use requirements. The technology does not independently determine a hiring decision.
For questions or privacy requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
West Virginia
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
West Virginia candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Wisconsin
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Wisconsin candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Wyoming
BEST-PRACTICE NOTICE
WHAT THE LAW SAYS
No enacted state law was identified, as of September 22, 2026, that specifically requires private employers to give candidates an AI notice solely because AI is used during a job interview. General employment, privacy, disability, anti-discrimination, recording, and consumer-protection laws may still apply depending on the workflow.
CANDIDATE EMAIL TEMPLATE
EMAIL TEMPLATE
Wyoming candidates
TO
[Candidate Email]
SUBJECT
Before your interview: how [Company Name] protects interview integrity
Hi [Candidate Name],
Thank you for your interest in the [Job Title] role at [Company Name]. Before your interview on [Interview Date], we want to let you know how we use technology to keep our remote interviews fair and secure.
[Company Name] may use artificial intelligence during remote interviews to monitor for potential fraud and protect the integrity of the hiring process. The technology may process interview video, audio, identity and liveness information, technical meeting information, and signals associated with synthetic media or unauthorized external assistance. Any findings are reviewed by authorized [Company Name] personnel and do not independently determine a hiring decision. [Company Name] will use this technology only for legitimate interview-integrity and fraud-prevention purposes and in accordance with applicable employment, privacy, anti-discrimination, recording, biometric, accommodation, record-retention, and human-review requirements.
For questions, privacy information, or accommodation requests, contact [Employer Contact].
We look forward to speaking with you.
Best regards,
[Recruiter Name]
[Recruiter Title], [Company Name]
Reference & methodology
The state-by-state scan was checked against official state/local sources for the jurisdictions with specific obligations summarized above and against the National Conference of State Legislatures AI legislation database for broader monitoring. “No specific law identified” means no enacted private-sector state rule was identified that specifically requires a candidate AI notice solely because AI is used during an interview; it does not mean no other law can apply.
Monitoring source: https://www.ncsl.org/financial-services/artificial-intelligence-legislation-database
